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The Fifth International Congress of Linguists took place in Brussels from 28 August to 2 September 1939. This material contains correspondence and printed material connected to this Congress. These are:

• First Circular for the Fifth International Congress of Linguists giving details of the Conference and the topics to be addressed. Written in French, dated 20 October 1938.
• Postcard from H.W. Bailey to Col. Hoysted, Secretary, Royal Asiatic Society, to inform him that Bailey was intending to attend the Congress. Handwritten, dated 12 January 1939.
• Letter from Col. Hoysted, Secretary, Royal Asiatic Society, to the Secretary, International Congress of Linguists, to inform him that Professor H.W. Bailey will represent the Society at the Congress. Typed, dated 26 January 1939.

The International Congress of Libraries and Documentation Centres was held in Brussels from the 11-18 September 1955. It included the Third International Congress of Libraries, the Fourth Congress of Music Libraries, and the Twenty-Second International Conference of Documentation. This material consists of the printed pamphlet entitled "Notice No. 1, September 1954", giving details of the Organizing Committees, the History and Aims of the Congress, the Programmes for the Congress etc. The material is printed in English and French.

Three items connected with the International Congress of Geography in Warsaw held on the 25-31 August 1934 under the auspices of the International Geographical Union. These are:

• First Circular for the International Congress with a letter from Stanislaw Pawlowski, General Secretary, and Eugenjusz Romer, inviting participants to the Congress. The circular also covers Terms of the Congress, the Themes of the Meetings, and Excursions. A handwritten annotation notes "Resolved on 12.10.33 not to nominate a representative".
• Bulletin D'Adhésion for the Congress for becoming a Member of the Congress, taking part in the discussion, and taking part in the excursions. Printed in French.
• Second Circular for the International Congress giving further information about the Congress, the subjects for discussion and the excursions.

Correspondence and official documentation concerned with International Congresses of Anthropological and Ethnological Sciences and the association of the Royal Asiatic Society with the Congresses.

Most administrative documents are only kept during their working life. These documents have been deemed as of potential archival value. They are:

• Enlargement of the Journal, a report detailing what enlargement of the Journal would entail, prepared for the Publications Committee by Dennis Duncanson, dated 16 October 1982.
• Undated letter to Dennis Duncanson regarding the Editor's functions and responsibilities.
• Editorship of the Journal - report on how the editor's roles should be altered and supported. Written by Dennis Duncanson, dated 23 November 1983.
• Paper presented to the Council to discuss the merits on increasing the size and frequency of the Journal and of paying a fee to a part-time Assistant Editor, written by Charles Beckingham, dated 2 December 1986.
• Journal of the Royal Asiatic Society: Statement of Editorial Policy by David Morgan, Honorary Editor, dated, 13 February 1989.
• Journal of the Royal Asiatic Society, by Peter Collin and David Morgan, concerning the future publisher for the Journal, dated 6 October 1989.
• The future of the Journal of the Royal Asiatic Society: A Discussion Paper, written by David Morgan, dated 22 February 1990
• Journal of the Royal Asiatic Society: going online, paper by Sarah Ansari, dated October 2000. Guidelines for the Transliteration of Oriental Languages, giving standard orthography for Asian languages, undated.
• Royal Asiatic Society JRAS: editorial policy and procedures by Sarah Ansari, dated 4 December 2001.
• Notes on the preparation of typescripts for publication in the JRAS, giving details of correct presentation of articles. Original electronic document dated ‎13 ‎June ‎2005.
• Preparing for four issues concerning increasing the number of issues from 3 to 4 per year, by Charlotte de Blois and Sarah Ansari, dated 14 September 2006.(electronic document)
• Invitation to a Reviewers' Evening, dated 22 March 2007. (electronic document)
• International Editorial Board, a list of board members with their areas of expertise. Original electronic document dated 10 December 2009.
• Letter of invitation to join the Editorial Board, pro forma letter from Sarah Ansari. Original electronic document dated 13 February 2012.
• Journal of the Royal Asiatic Society and Open Access: a general briefing, by Martine Walsh, Senior Commissioning Editor, HSS Journals, Cambridge University Press, dated June 2012. (electronic document)
• Guest editorship of special issues: JRAS protocol, original electronic document dated 29 ‎October ‎2018.
• JRAS Guidelines. for the preparation of an article manuscript, dated January 2019.
• An Analysis of Submissions between February and September 2018 detailing the subject and geographical areas of submitted articles. Original electronic document dated 13 March 2019.
• Manuscripts received - diagram detailing countries of authors. Original electronic document dated ‎30 ‎October ‎2019.
• Reliable Reviewers - list of people suitable to ask for book reviews. Original electronic document dated April 2020.
• FAO of the Editorial Board from Dr Gordon Johnson, extract from an email concerning the response of Cambridge University Press to the covid-19 pandemic, October 2020
• Role and Responsibilities of a JRAS Associate Editor, by Sarah Ansari. Original electronic document dated 10 ‎December ‎2020.
• Process for replacement of the Journal Editor by Gordon Johnson for presentation to the Editorial Board, dated 22 April 2021. (electronic document)
• Procedure for appointment of a new editor, describing the process undertaken for the appointment of a new editor for the Journal, by Gordon Johnson, dated 30 September 2021. (electronic document)
• A perspective on the current (rather volatile) state of academic publishing by Gordon Johnson, dated October 2021. (electronic document)

'Interim Report of the Syndicate appointed to consider the means of promoting educational collaboration with the Universities of the Empire and Foreign Universities', dated 8 June 1918. Report is part of the Cambridge University Reporter for 26 July 1918.

An agreement between Inter Documentation Company AG, Switzerland, and the Royal Asiatic Society to create Microfiche copies of the Journal of all back issues up to three years prior to the date of the contract.

'Instructions of the Chinese Government to the Merchants trading with the Russians'. The document was communicated to Sir George Staunton by James Brogden Esq., M.P. who received it from Russia. Staunton then presented it to the Royal Asiatic Society and it was read at the General Meeting on 20 December 1823. it is listed in the Society's Catalogue of English Manuscripts as IV. No.2 and according to the description on p.64 of the catalogue, the document is:

"Secret Instructions of the Great Empire of China to the Company of Traders of the interior Provinces trading to Kiachta (Kyakhta) with the Russians confirmed by the Emperor on the 5th day of the 3rd moon of the 57th year of his reign...

"This paper (which was given to Sir George Staunton by Mr Brogden, who received it from Russia) contains twenty four regulations for the government of the trade carried on at Kiachta (Kyakhta) between the Russians and Chinese.

"The first rule recommends harmony among the merchants to prevent the foreigners getting the advantage.

"The second directs that each merchant shall communicate the information he received to the head of the company, that general instructions may be issued for the guidance of the whole body.

"The third to eleventh principally contain hints for keeping down the prices of the Russian traders, and enabling the Chinese to sell at higher rates in proportion.

The twelfth to the sixteenth relate to the conduct of the Chinese Merchants in their intercourse with the Russians, and the remainder detail the punishments (generally severe) to be inflicted on those who are guilty of infraction of the preceding ordinances."

With the actual document is a cover sheet with the title and details of its presentation; also a label identifying the document as IV No.2 in the Catalogue of English Manuscripts.

This series contains initial correspondence with donors; Declaration of Trust documents; Rules of the Medal; examples of the bookplate and Medal, and an offprint of an article from the Journal of the Royal Asiatic Society, 1984, pp.99-119, "The Emblems, Medals and Medallists of the Royal Asiatic Society" by John Hansman, which contains information pertinent to researchers of the Public School Medal.

The material includes foundation and rules; early draft statements; specimen diplomas and certificate; correspondence; and a photocopy of an article by John Hansman concerning the emblems and medals of the Society.