Correspondence and administrative documents concerned with the planning of the Prince of Wales' visit to the Society and invitation of guests. These include:

• Internal emails between members of the Society regarding the organisation of the day.
• Agendas for planning meetings.
• Emails and letters to invite guests to the occasion..
• Emails and letters of acceptance and apologies for the event.
• Draft programmes for the event.
• Correspondence with suppliers.
• Operation Notice for the Visit.
• Display Plans.

Colour photographs of the Visit of the Prince of Wales to the Royal Asiatic Society. Each measures 7 inches by 5 inches (17.6cm x 12.6cm).

Correspondence regarding the procurement of photographs taken by Noel Guina of the Prince's visit to the Society . 3 copies of emails and 2 letters.

Correspondence concerning Prince Charles becoming the Patron of the Society. These are:

• Letter from Lydia Collins, Secretary, Royal Asiatic Society, to Simon Gimson, Buckingham Palace, to acknowledge the letter telling of the Queen's resignation as Patron and asking that the Prince of Wales take up the Patronage. Typed letter with printed letterhead, dated 20 February 1997.
• Letter from Simon Gimson, Buckingham Palace, to Lydia Collins, Royal Asiatic Society, to state that he will ensure the Queen sees the Society's letter and that she should write to Stephen Lamport, the Prince of Wales's Private Secretary, concerning the Prince's Patronage. Typed with printed letterhead, dated 21 February 1997.
• Letter from Lydia Collins, Secretary, Royal Asiatic Society, to Stephen Lamport, St James's Palace, to ask whether the Prince of Wales would become the Patron of the Society. Typed letter with printed letterhead, dated 27 February 1997.
• Letter from Stephen Lamport, St James's Palace, to Lydia Collins, Royal Asiatic Society, to state that the Society's request for the Prince to become Patron will be considered at a meeting in a few weeks time. Typed with printed letterhead, dated 4 March 1997.
• Letter from Stephen Lamport, St James's Palace, to Lydia Collins, Royal Asiatic Society, to state that the Prince has agreed to take on the Patronage of the Royal Asiatic Society, initially for a five year term from 2000 to January 2005. Typed letter with printed letterhead, dated 15 July 1997.
• Letter from Francis Robinson, President, Royal Asiatic Society, to Stephen Lamport, St James's Palace, to express the Society's pleasure that the Prince has agreed to become the Patron. Typed with printed letterhead, dated 25 July 1997.

Newspaper cuttings reporting on the visit:

• Court Circular in The Times, 12 October 2002
• Court Circular in The Daily Telegraph, 12 October 2002
• "Visit of Patron Prince". Front page from the Paddington Times, 16 October 2002
• "Charles gets taste of India" - photocopy of article from Times Chronicle Series, 16 October 2002.
• Printout of a report from the Prince of Wales' webpage, 24 October 2002

Also two copies of a pamphlet produced by the Royal Asiatic Society to advertise highlights of the visit. Entitled "Royal Asiatic Society: Visit by the Patron, HRH the Prince of Wales".

Letter from John Hobhouse, President of the Board of Control for India, to Charles Watkin Williams Wynn, to inform that Queen Victoria has agreed to be Patron of the Royal Asiatic Society.

Letter from J.E. Anson, Buckingham Palace, to Lord Fitzgerald which he writes on command of Prince Albert to return thanks to the Vice Patrons, Presidents, Officers and Members of the Royal Asiatic Society for their letter of congratulations on the late escape of the Queen. Their letter had been laid before the Marquis of Exeter.

The material covers correspondence, administrative documents and photographs concerning both the Vice-Patronage and his Patronage of the Royal Asiatic Society whilst the Prince of Wales.

Correspondence regarding inviting the Prince of Wales to visit the Royal Asiatic Society. These are:

• Copies of emails between Anthony Stockwell and Adrian Thomas regarding the form of the invitation, 2 pieces, dated 14-18 May 2001.
• Note from Anthony Stockwell to Adrian Thomas with a copy of the letter to Stephen Lamport, St James's Palace, to inquire whether the Prince may come to the Society and a notice of the Society's aims and activities. 3 pieces, dated 18 May 2001
• Letter from Stephen Lamport, St James's Palace, to Adrian Thomas to thank him for sending a copy of the Society's Journal. Handwritten with printed letterhead, dated 31 May 2001.
• Letter from Professor Anthony Stockwell, Royal Asiatic Society, to Nigel Baker, St James's Palace, to further inquire regarding a visit from the Prince of Wales. Copy, typed with printed letterhead, dated 14 December 2001.
• Three letters from staff at Clarence House to Anthony Stockwell regarding the Prince's visit and possible endorsement of building projects including confirmation of the Prince's visit on the morning of 11 October 2002. Typed with printed letterhead, 4 pieces, dated 3 January - 29 August 2002.

Two letters concerning the death of George VI.

• A copy of the letter sent from the President of the Royal Asiatic Society to Her Majesty, the Queen-Mother, to express their deep sympathy at the death of her husband, George VI, dated 14 February 1952.
• Letter from Private Secretary, Buckingham Palace, to the President of the Royal Asiatic Society to thank, on behalf of the Queen Mother, the Society for its message of condolence, dated 21 February 1952. These two letters have been glued together in their left top corner.