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The possibility of having an in-house conservator was raised in the late 1980s. It was decided that some money would be set aside for this for an initial period of 3 years. Graeme Gardiner was employed from 1989. The initial employment was extended beyond the original period. The archival material consists of reports and correspondence concerned with this employment and the work undertaken.

Throughout its history conservation work has been carried out on items in the Society's collections. The material in this series consists of reports and correspondence connected to conservation projects. These are:

• 'The Conservation of Two Indian 18th century Botanical Watercolours from the Royal Asiatic Society by Neale Freeman' - a report of the conservation of two paintings from the William Jones' collection undertaken by Freeman for his BTEC Higher National Diploma in Paper Conservation final Assessment Project (January-March 1989). Typed, bound report.
• 'Higher National Diploma Conservation Project: The Conservation of Three Paintings Pasted Together: Graeme Gardiner, Summer 1990' - report of the conservation of the three paintings (Head Cat. 015.012). It also contains Conservation Reports on the Drawings, Prints and Watercolours, February 1989, and the Works of Art on Paper, Palm-leaf scrolls and Rare Books, November 1989. Typed and bound, 1990.
• 'The Conservation of a Persian Manuscript 1990, D. Meshiea' - report created by Doretta Meshiea for her BTEC Higher National Diploma in Paper Conservation Final Assessment Project on the conservation of a copy of the poetry by Najib Ud-Din. Typed and bound.
• Conservation of the manuscript RAS Malay 142 - correspondence between the Royal Asiatic Society, the conservator Don Baker, the British Library, and the National Manuscripts Conservation Trust re the funding for and the conservation of this manuscript. There is also the final conservation report. Typed, 20 pieces, dated 2 February 1991 - 22 February 1994.
• Schlagintweit's 'Scientific Mission to India and High Asia' - correspondence and report from from the conservator Kate Colleran concerning the condition of this volume and an article on its importance from the Indian Journal of History of Science, 24(1): 67-83 (1989), typed and printed, 9 pieces, dated 1989 -14 July 1991.
• Shahnamah of Firdausi, of Muhammad Juki (RAS Persian 239) - correspondence between the Royal Asiatic Society, Don Baker conservator, James Brockman conservator, David Jacobs conservator and Cheryl Porter conservator and reports concerning the conservation of this manuscript carried out by David Jacobs in 1996 with further conservation in 2000-2004. Typed with accompanying photographs, 34 pieces, dated 15 July 1992 - 9 November 2004.
• Qajar Painting of Two Girls (Head Cat. 01.002) - letter from Simon Gardiner, picture restorer concerning the condition of this painting and that of two others and the cost of conservation. Typed, 2 pieces, dated 17 January 1997.
• Correspondence and report from Anne Ablett, Conservator of Historic frames concerning conservation of the frame of the painting 'The Maratha Peshwa with Nana Fadnavis (RAS Cat.01.014) and a further report recommending the treatment by Michael Pollock, Royal Asiatic Society Librarian. Typed and handwritten, 6 pieces, dated 24 April - 2 June 1997.
• 'Cleaning and Repair of a 19th century Watercolour and two Accompanying Objects, Conservation of 19th Century Construction Plan and Label' by Kate Toyne undertaken for her BA (Hons) Paper Conservation, Camberwell College, 1997 - report of the conservation of a Plan and View for the laying-out of Darjeeling (Head Cat. 023.001). Typed and ringbound, 1997.
• Suit of Armour - copies of letters from Michael Pollock, Royal Asiatic Society to Alison Draper, Royal Armouries, Leeds, concerning the conservation of the suit of armour belonging to the Society. Typed, 27 pieces, dated 11 December 1997 - 13 September 2001.
• James Tod Collection of Paintings - correspondence between the Royal Asiatic Society and Graeme Gardiner, Preservation Solutions, concerning the conservation of the paintings in the Tod Collection. Typed, 7 pieces, dated 31 January 2000 - 29 December 2000.
• Letter from Clark Worswick, Consulting Curator of Photographs, Peabody Essex Museum, to Michael Pollock, Librarian, Royal Asiatic Society to express his concern at the condition of the Society's photographic collections. Typed, 1 piece, dated 8 January 2001.
• RAS Persian MS 278 - correspondence from Kathy Abbot, Conservation Department, Bernard Quaritch, and reports on the conservation of this manuscript needed for exhibition at the Asia Society Museum. Typed with accompanying photographs, 6 pieces, dated 31 July 2003 - 26 January 2004.
• Letter from John Mumford, book and paper conservator to Alison Ohta, Curator, Royal Asiatic Society, concerning the conservation needs of RAS Persian MS 211. Typed, 1 piece, dated 30 January 2004.
• Letter from Helen Cordell, Honorary Librarian, Royal Asiatic Society, to David Jacobs, conservator, to ask him to come to assess the Rajasthani scrolls of genealogies in the James Tod collection. Typed, 1 piece, dated 9 November 2004.
• Royal Asiatic Society Conservation Documentation Records for conservation work carried out by Alex Teoh. Typed, 20 pieces, dated 24 July 2007 - 5 September 2007.
• RAS Persian MS 251 (Sa'di Bustan) - an estimate for the conservation of this manuscript from David Jacobs. Typed with accompanying photographs, 6 pieces, dated 21 January 2008.
• RAS Burmese MS 86 - correspondence, reports and applications for funding concerning the conservation of this manuscript and its binding tape (sazigyo). Typed, 17 pieces, dated 14 June 2007 -3 April 2009.
• Portrait of Thomas Manning - conservation report for this painting by Bronwyn Leone, Accredited Paintings Conservator &Restorer, 1 piece, typed, dated September 2010
• Letter of thanks from Kathy Lazenbatt, Royal Asiatic Society Librarian to John Dunlop, The University of London Extra-Mural History of Art Society, for the donation towards the re-framing of some of the Society's pictures. Typed, 1 piece, 17 May 2012.
• Invoice for an acrylic screen for the Qajar ladies painting (RAS Cat.01.002) from Colin Jane Lindley. Typed, 1 piece, dated 22 March 2013.
• Kabuki concertina album (Head Cat. 077.011/89) - estimate from C.M. Edmondson, Conservator, for the conservation of this album. Typed, 1 piece, dated 4 April 2011. Further letter concerning the condition of the album from Hamish A Todd, Lead Curator, Japanese and Korean, British Library, typed, 1 piece, dated 13 October 2014.
• Jain Heritage Project - Project proposal, Memorandum of Understanding between the Jiv Daya Foundation and the Royal Asiatic Society, bi-monthly Progress Reports, timeline, correspondence, reports and invoices concerning the conservation of three items of Jaina heritage in the Society's collections (Head Cat. 065.001, Head Cat. 069.001, and Tod MS 34. Typed and handwritten, 38 pieces, dated 30 January 2012 - 7 February 2014.
• Latin-Chinese Dictionaries (Chinese MS 1) - application form, reports, correspondence between the Royal Asiatic Society, the National Manuscripts Conservation Trust and the Sino-British Fellowship concerned with the funding of the conservation of these dictionaries. Typed, 50 pieces, dated 25 September 2014 - 17 February 2016.
• Appeal advertisement to raise fund for the conservation of the manuscript RAS Burmese 86 and its sazigyo (woven braid). Computer printed, 1 piece, dated 1 May 2019.

The Society has a history of working with Camberwell College. This was renewed in 2016 and from 2016-2019 MA conservation students worked on some items in the Society's collections for their final projects. The archival material is:

2016

• RAS Persian Manuscripts 19 and 51 - work carried out by Jasdip Singh Dillon: Treatment proposals and work overview. Typed with accompanying photographs, 15 pieces.
• Paintings from the James Tod Collection (Cat. Nos. 061.002, 063.008 and 063.009) - work carried out by Bethia Grice. Proposal and condition reports, correspondence and Final Project report. Typed with accompanying photographs, 79 pieces.

2017

• The Canton Register Volumes 2 and 3 - work undertaken by Isana Skeete. Documentation of proposal and treatment. Digital file originally created in July 2017, archival document created in November 2024.
• Maps of Mount Hua and Putuo - work undertaken by Joey Shuker. Conservation Treatment Records for each map. Original digital documents created August 2017, archival documents created November 2024.
• “Squeeze Ink Impression” by Sir Alexander Cunningham - work undertaken by Laurent Cruveillier. Condition and Treatment report for the conservation of the positive and negative impressions and the historic label, and a copy of Cruveillier's dissertation, Conservation of Alexander Cunningham’s 1850s archaeological ink rubbing and inked squeeze of a stone inscription at Visvanatha temple in India. Digital files first created in June 2017, archival documents created November 2024.
• Painting of the Northern elevation of the Temple of Rana Mokal, Chitor (Cat. No. 037.174) - work carried out by Rebecca Snow. Condensed treatment report. Digital file originally created in June 2017, archival document created November 2024.

2018

• Pilgrimage scroll (artwork) - work carried out by Mathilde Renauld. Documentation and treatment proposal, and Renauld's dissertation, Conservation of a Shi’ite pilgrimage scroll from the Royal Asiatic Society. Digital documents originally created in 2018, archival documents created November 2024.

2019

• Pencil and ink drawings of the bridge and island of Sivasmudram (Cat. Nos. 073.001 - 073.004) - work carried out by Arantza Dobbels Busto. Treatment documentation for each of the maps. Typed with accompanying photographs, 8 pieces.
• Watercolour paintings of Genealogical trees from the James Tod Collections (Cat. Nos. 037.177 and 037.178) - work carried out by Rebekah Harbord. Conservation documentation, typed with accompanying photographs, 12 pieces.
• Double-sided miniature paintings depicting Layla (Cat. No. 058.001) with three birds on verso and Majnun with a Prince on a piebald horse on verso (Cat. No. 058.002) - work carried out by Rebekah Harbord. Conservation Treatment Proposal, Conservation documentations, and a copy of her dissertation, Stabilisation and re-housing of two double-sided Indo-Persian manuscript miniatures c.1550-1650 from the Persian manuscript collection of the Royal Asiatic Society. Also includes a printed booklet of an exhibition of the work by students from the 2019 MA Conservation class, containing an article by Rebekah Harbord regarding the conservation of the paintings. Typed with accompanying photographs, 61 pieces and 1 booklet.

Cocktail parties and dinners continued through the 1970s and into the early 1980s. The material associated from these events, and from a concert held at the Southbank centre, is:

1974
9 May: Cocktail party held at the Society's premises.

• Application form for tickets for the Cocktail party, printed paper, 1 piece.

1975
4 April: 'Oriental Musical Instruments' with John Leach and the London Oriental Ensemble, held at the Purcell Room, Southbank Centre, London.

• Letter to Fellows informing of the event with application form for tickets, 1 piece, typed, dated February 1975.
• 'Music on the Southbank, April 1975' advertising brochure with event listings, printed pamphlet.
• Advertising poster with programme on reverse, printed paper. Programme, printed paper, 2 copies.
• Administrative correspondence including the Agreement contract for the event, 25 pieces, handwritten, typed and printed, dated 19 September 1974 - 2 September 1975.
• Brochures and programmes for previous event in which John Leach had performed, printed paper, 4 items, dated April - November 1973.

8 May: Cocktail Party held at the Society's premises.

• Application form for tickets for the Cocktail party, printed paper, 1 piece.

1976
27 October: The Society's Triennial Dinner, held at the Oriental Club, Stratford Place, London.

• Notification of the event with application form for tickets, printed paper, 1 piece.
• Menu card with toasts listed, printed card, 1 piece.
• Newspaper cuttings, glued onto a sheet of paper, from the Times and the Daily Telegraph reporting on the event, 1 piece, dated 28 October 1976.
• List of dinners held between 1962 and 1976, with dates and locations, handwritten, 1 piece.

1979
23 October: The Society's Triennial Dinner, held at the Oriental Club, Stratford Place, London.

• Menu card with toasts listed, printed card, 1 piece.
• Newspaper cutting, glued onto a sheet of paper, from the Daily Telegraph reporting on the event, 1 piece, dated 24 October 1979.

1982
27 October: The Society's Triennial Dinner, held at the Oriental Club, Stratford Place, London.

• Menu card with toasts listed, printed card, 1 piece.
• Newspaper cuttings from the Times and the Daily Telegraph reporting on the event, 2 pieces, dated 28 October 1982.

Material from events in the 1991-2000:

1998-1999
Visit of the Chinese Ambassador to the Society's premises on 10 July 1998 to see some of the Society's treasures. This was followed by the Ambassador giving a lecture at the Society on 11 November 1999.

• Correspondence concerning the Chinese Ambassador's visit, 6 pieces, dated 2 June -13 July 1998.
• 'Chinese Ambassador's Visit to the Royal Asiatic Society', report on the event, 1 piece.
• Photographs - 23 colour images taken at the visit.
• Correspondence concerning the Ambassador's lecture, 9 pieces, dated 4 November 1998 - 15 November 1999.

2000
2 March: The Friends of Hadhramaut held an evening of traditional Uzbek and Sufi Music and Song, at the premises of the Royal Asiatic Society.

• Notice of the event, with application form and information about the musicians, typed, 2 pieces.

Material for events held between 2011-2021:

2011
6 June: Visit by a Turkish Group.

• Three digital photographs.

10 July: Lunch with Cambridge University Press.

• Four digital photographs.

August: Visit by Oriental Club.

• Letter of thanks for the visit, 1 piece, dated 1 September 2011.

17 September: Open House, held at the Royal Asiatic Society, as part of Open City.

• Correspondence regarding participation, 2 pieces, dated 9 June 2011.
• 24 digital photographs.

2012
16-18 May: 'O-fuda - The Material Culture of Japanese Religious Practice', workshop and exhibition co-hosted by SOAS Centre for the Study of Japanese Religions and the RAS

• Printed programme of the workshop.

2013
14 March: Dinner held in celebration of the 190th anniversary of the Society, at Sardo, Grafton Street, London.

• Publicity poster, electronic document.

29 May: Visit by the Royal Asiatic Society to Sezincote House.

• Publicity poster, 2 electronic documents. Booking form, electronic document.

6 June: Concert 'POCHAGI - A Tapestry of Korean Sounds'

• Leaflet, with details of the performers.

2014
20-21 September: Open House.

• Open House London, Architectural information for the Royal Asiatic Society, 1 piece.
• Open House London Map for Marylebone to Bloomsbury, 1 piece.

14 November: Display of Byzantine Bookbinding,

• 77 digital photographs.

2015
17 July: Visit of the Royal Asiatic Society to the South Asian Decorative Arts and Crafts Collection Trust, Norwich.

• Seven digital photographs.

25 September: Oud Concert by Joseph Tawadros.

• Publicity poster, 2 pieces.
• Five digital photographs.

20 November: 'Tea and Testimony', a creative writing workshop held as part of Explore your Archive Week, with tutor Emily Filtness.

• Publicity posters, 4 pieces.
• Report on the event by Nancy Charley, Archivist.

9 December: Sale of Kope Scarves.

• Publicity poster, electronic document.
• Four digital photographs.

2016
14 June: Oud Concert by Joseph Tawadros.

• Publicity poster, electronic document.
• Four digital photographs.

27 October: Oud concert by Baba Yetkin.

• Publicity poster, electronic document.
• Three digital photographs.

16 November: Diwali celebration at which Dr Menaka Bora performed Indian classical dance.

• Publicity poster, electronic document.

23 November: 'Writ in Water,' a creative writing workshop held as part of Explore your Archive Week, with tutor Emily Filtness.

• Publicity poster, electronic document.
• Creative writing prompts, electronic document.
• Report on the event by Nancy Charley, Archivist, electronic document.

2017
16 June: Celebration of 'Conversation Piece' a commissioned painting of five Presidents and the Director of the Society.

• Publicity poster, electronic document.
• Nine digital photographs.

16 October: Visit by Julie Chun, Royal Asiatic Society, China.

• Four digital photographs.

2018
9 October: A concert by Chalpasah, the only Japanese Afghan band.

• Publicity poster, electronic document.
• Three digital photographs.

2019
3 October: Evening to celebrate the conservation of the braid of a Burmese manuscript.

• Ten digital photographs.

2021
28 September: Visit to the Royal Asiatic Society by the Travellers Club with dinner.

• Menu card, 1 piece.
• Fifteen digital photographs.

Handwritten document detailing the costs of attending to Mr Wollaston on his calling to hand papers to prepare the Deed of Trust, further costs regarding preparing the document and the execution and stamping of the deed. Receipt from Messrs. T.L. Wilson & Co. for services between May 1905 and December 1907.

Printed letter from "A.N. Wollaston, Chairman of Committee" "to the Members of the Royal Asiatic Society" informing of further progress with subscriptions, and encouraging further contributions. Includes a First List of Subscriptions, Second List of Subscriptions and a short Third List of Subscriptions detailing subscribers and the amount of their contributions.

"The Royal Asiatic Society's Gold Medal: Declaration of Trust". Printed version of the original Declaration of Trust (RAS TGM/1/1). Four pamphlet copies, some with annotations.

A sample of the design of the Gold Medal in a black leather presentation case bearing the label "John Pinches Medallist London" on the inside of the lid. The medal has a banyan tree design on front and a laurel wreath and the Society's name on the reverse.