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1974 India tour plan, travel diary , notes and ephemera

In 1974, the Society wished to confer the Gold Medal on Professor David Hawkes. However the correspondence in this series reveals that Professor Hawkes did not feel able to accept the honour and therefore the Medal was not given in 1974.

The archives for Special General Meetings from1974-1977 are: 1974

• Letter from E.H.S. Simmonds, President, Royal Asiatic Society, to the Society's Fellows informing them of a Special General Meeting on 13 June 1974 to discuss raising subscription rates. The letter is typed, dated 20 May 1974.
• Notification of the details of the proposed changes to be discussed at the Special General Meeting, sent from D. Crawford, Secretary, Royal Asiatic Society, 20 May 1974, typed.
• Correspondence between Dr. O.R. Gurney and the Secretary, Royal Asiatic Society to ascertain whether the proposed changes affected compounded subscriptions already in existence. The letters also discuss the dearth of Assyriological material in the Journal of the Society. Two letters, typed, dated 26 and 30 May 1974.
• Letter from Gordon H Luce to the President and Secretary, Royal Asiatic Society, to declare his concurrence with the proposed changes. Handwritten, dated 26 May 1974.
• Correspondence between A.H.C. Westlake and E.H.S. Simmonds, President, Royal Asiatic Society, concerning the proposed changes and how perhaps those overseas Fellows that cannot attend a meeting in London should also be balloted concerning their views. Two letters, typed, dated 2 June and 3 July 1974.

• Notification to Fellows of the new subscription rates agreed at the Special General Meeting, Typed, sent from D. Crawford, Royal Asiatic Society, dated September 1974.

  1976

• Notice of a Special General Meeting to be held on 13 May 1976 to discuss a proposed sale of the Qajar painting of the two Persian ladies (RAS Head Cat. 01.002). Sent from D. Crawford, Secretary, Royal Asiatic Society, 2 copies, typed, dated 26 May 1976 (This is probably incorrectly dated and should read April).

• Correspondence from G.A. Calver and [Charles] Dunn to send their apologies for the Meeting but both expressing their support for the sale to go ahead. Handwritten and typed, dated 30 April and 6 May 1976.

  1977

• Notification of a Special General Meeting to be held on 14 July 1977 to discuss a change in the subscription rates. The notice also informs that the Meeting will be followed by a lecture by Basil Robinson on 'Two Shahnamas in the Royal Library at Windsor'.
• Letter from D.F. Pocock, Professor of Social Anthropology, University of Sussex, to D. Crawford, Secretary, Royal Asiatic Society, to send his apologies and express his support. Typed, dated 1 July 1977.

For the 30th Congress the title was changed to the International Congress of Human Sciences in Asia and North Africa. The Congress was held in Mexico City in August 1976. Material concerned with this Congress is: * Letter from Marion Evans, Superintendent, Congress & Inclusive Tours, Lufthansa, to send the preliminary announcement and poster for the 30th International Congress of Human Sciences in Asia and North Africa. Typed, dated 11 March 1975.

• First Invitation to the Congress giving details of the sections, papers, trips and registration. Printed in Spanish, English and French, undated.
• Poster for the 30th Congress. Printed in Spanish, English and French, undated.
• Letters from Sabena Airlines and CP Air to the Royal Asiatic Society offering assistance in travel arrangements to the Congress. Two letters, typed, dated 20-23 May 1975.
• Letter from Jorge Alberto Lozoya, Secretary General, 30th Congress, to Royal Asiatic Society to ask whether the Society would assist in coordinating travel for groups of scholars to the Congress. Typed, dated 14 November 1975.
• Provisional Registration Form for the Congress. Printed in Spanish, English and French, undated, with accompanying envelope.
• Correspondence between Mrs J. Makowiecka and Mrs Crawford, Secretary, Royal Asiatic Society, concerning the contact details for the 30th Congress. Two letters, handwritten and typed, dated 11-15 December 1975.
• Correspondence between Dr J.G. de Casparis and Mrs Crawford, Secretary, Royal Asiatic Society, concerning Casparis being the Society's official representative at the Congress. Two letters, typed, dated 2-11 July 1976.
• Letter from L. Bazin, Secretary-General, International Union for Oriental and Asian Studies, to send the updated Constitution of the Union after the General Assembly held at the Mexico Congress. Typed in French with printed constitution in English and French, undated.

• Correspondence between Tan Sri Datuk Mubin Sheppard, Honorary Secretary, Malaysian Branch, and Diana Crawford, Secretary, Royal Asiatic Society, concerning the forthcoming centenary of the Malaysian Branch and requests to find information regarding the affiliation of the Society within the Royal Asiatic Society's records. Five letters, typed, dated 1 September-30 December 1976.
• Correspondence between the Librarian, Flinders University of South Australia, and the Secretary, Royal Asiatic Society, concerning obtaining microfilm of the Journal of the Malaysian Branch. Two letters, typed, dated 2 May-17 May 1977.
• Correspondence between Svets Book Services and the Royal Asiatic Society concerning the address of the Malaysian Branch. Two letters, typed, dated 17 June-24 June 1977.
• Copy of a letter to all Members of the Malaysian Branch from Tan Sri Datuk Mubin Sheppard, Honorary Secretary, concerning consideration of a change of name for the Society. Typed, dated 1 July 1977.
• Correspondence between Tan Sri Datuk Mubin Sheppard, Honorary Secretary, Malaysian Branch, and the Secretary and President, Royal Asiatic Society, concerning the centenary celebration of the Malaysian Branch. Five letters, typed, dated 21 September-27 December 1977.
• Correspondence between Vice-Admiral Sir Peter Cazalet and Secretary, Royal Asiatic Society, concerning the Centenary Volume of the Journal of the Malaysian Branch. Two letters, handwritten and typed, dated 19 November -25 November 1977.
• Letter from E.V. Gibson, Secretary, Royal Asiatic Society, to the Honorary Secretary, Malaysian Branch, to thank for providing their up-to-date details for enclosure in the Society's Journal. Typed, dated 19 September 1978.
• Correspondence between Tan Sri Datuk Mubin Sheppard, Honorary Secretary, Malaysian Branch, and E.V. Gibson, Secretary, Royal Asiatic Society, to ask concerning the current status of the Asiatic Society of Bengal. Two letters, typed, dated 25 January-13 February 1979.

1977 India tour plan / travel diary , notes and ephemera

The series contains correspondence regarding the conferment of the Medal, correspondence regarding purchase of the Medal; and a press release.

In 1978 two Special General Meetings were called and these were preceded by a Special Council Meeting on 7th March. These meetings were concerned with the financial state of the Society and the possibility of selling some of its possessions in order to boost its finances and secure a long-term future. The material associated with these Meetings are:

Special Council Meeting 7 March 1978

• A letter from the President explaining his reasoning for calling the Special Meeting, dated 5 March 1978
• 'Reflections on the Presidential memorandum of 5 March 1978'.

• Correspondence expressing views on the memorandum and decisions made at the meeting, 3 letters, dated 7 - 28 March 1978.

  Special General Meeting 26 July 1978

• Agenda for Special General Meeting with Statement by the President, sent out 30 June 1978.
• Copy of the signed Minutes for the Meeting on 26 July 1978.
• Correspondence from Fellows expressing their views or giving apologies prior to the meeting, 14 letters, dated 7 - 25 July 1978.

• Correspondence from Fellows after the meeting expressing their response to the outcome, 16 letters dated 26 July - 22 August 1978.

  Special General Meeting 7 December 1978

• Correspondence and paperwork regarding the requisitioning by some Members of another Special General Meeting to reconsider the outcome of the Meeting of 26 July, 19 items, dated 2 August 1978 - 14 November 1978.
• Agenda, Minutes and Statements for the Special General Meeting, 5 items, dated 14 November - 7 December 1978.
• Correspondence with Fellows concerning the forthcoming meeting, 55 items, dated 14 September - 7 December 1978.
• Correspondence from Fellows after the meeting to express their views, 10 letters, dated 10 December 1978 - 2 January 1979. Press Statement from the Director, dated 11 December 1978.

Correspondence concerned with the conferment of the Burton Memorial Medal on William George Archer and Hugh Trevor Lambrick.

Three Special General Meetings were held in 1979 and a further Meeting in 1980. The meetings on 9 January and 8 February 1979 concerned the granting of leases for the parts of the property. The meeting of the 8 November 1979 concerned increasing the subscription rates for Fellows. The Special General Meeting on 8 May 1980 concerned the creating of Library Associates and some other amendments to the Byelaws. The material associated with these Meetings is:

Special General Meeting 9 January 1979

• Notice of the Special General Meeting, associated papers and Minutes for the Meeting, 6 items.

• Associated correspondence, 3 letters, dated 2 November 1978 - 29 January 1979.

  Special General Meeting 8 February 1979

• Notice of the Special General Meeting and a letter from the Director, 2 items, dated 19 January 1979.

  Special General Meeting 8 November 1979

• Notice of the Special General Meeting, dated 12 October 1979

• Correspondence from Fellows concerning the Special General Meeting, 7 items, dated 21 October - 30 November 1979.

  Special General Meeting 8 May 1980

• Agenda and Notice for the Special General Meeting, 2 items, undated.