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This catalogue contains the policy documents of the Society regarding Collections management. Because of the relatively small nature of the Society, historically many such policy decisions have been made by its Council or Library Committee, recorded in the Minutes of the Meetings, and these Minutes used as the "policy documents". Further some Collections management policy is covered by the Charters and Byelaws of the Society. Therefore researchers of policy decisions should also consult these materials.
The creation of policies and their updating is an ongoing process. Historic ones have been added to this catalogue; and others will be added as they become available.

This archive consists of lists and correspondence concerned with the disposal of items in the Collections of the Society. The Society has not kept comprehensive records throughout its history. Further information pertaining to Disposals of the Society may be found in the Journal of the Royal Asiatic Society and in the Minute books for the Council and General Meetings. Disposals may continue in the life of the Society. More recent ones are held in the Society's records management system and will be transferred to the archive in due course.

The Society's collections have always been open for researchers to come and use. This in turn has generated additional information concerning the collections both formally through articles and research papers and informally through correspondence. The Society has also sought to promote its collections through both events and articles. The papers within this series concern these activities. Though much of the administration of these activities does not create items of archival value, the ones kept were deemed to be of use for future researchers.

The signed Minutes and some associated correspondence of the Meetings of the Royal Asiatic Society's Finance and Investment Committees.

The patronage material includes original Charters and royal letters, and institutional correspondence concerning the Patronage of the Society.

From 1904-1929 the Royal Asiatic Society awarded a Gold Medal to a schoolboy writing on a chosen essay title. However, as entrants dwindled and few schools seemed interested in teaching Indian history, it was decided that the competition should be changed to one for undergraduate students. The change was finalised on 15th December 1931. Regulations for the University Prize Essay Fund were drawn up in 1932 and the first prize was awarded in 1933. In 1939, Professor Perceval Yetts designed a certificate to be presented with the prize (an example of this can be found in these papers). The prize was initially awarded annually but then became biennial. The prize money also increased at various intervals.
The records of the Universities Prize Essay cover the conversion from the Public School Medal to the Universities Prize Essay Fund, governance of the award and the conferment of the Honour in subsequent years. They include Rules, correspondence, and winning essays. However there are not records for all instances of the presentation of the award. Researchers are advised to also examine the Council Minutes and the Journal of the Royal Asiatic Society (both held in the RAS Collections) when researching concerning the Universities Prize Essay and its recipients.

In 1923 the Royal Asiatic Society celebrated its Centenary. This archival material contains a scrapbook with Centenary correspondence and invitations, further congratulatory correspondence, material concerning the Centenary Events, and correspondence concerning the publication of a Centenary Volume.

A bound volume containing copies of letters sent in the administration of the Society between the years 1823-1835 and 1846-1861. The earlier ones, covering 1823-1835, are all concerned with the finances of the Society. There is then a break in the letters until 1846, after which the correspondence covers a broader spectrum of activities.

The International Congress of Libraries and Documentation Centres was held in Brussels from the 11-18 September 1955. It included the Third International Congress of Libraries, the Fourth Congress of Music Libraries, and the Twenty-Second International Conference of Documentation. This material consists of the printed pamphlet entitled "Notice No. 1, September 1954", giving details of the Organizing Committees, the History and Aims of the Congress, the Programmes for the Congress etc. The material is printed in English and French.

The Programme for the Tenth International Conference of Ethiopian Studies held at the Palais de l'UNESCO, Paris from 23-26 August 1988, along with some abstracts and papers from the Conference. Some of these exist as individual items, others have been stapled together to create books of abstracts.