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In caring for the collections and making them accessible to researchers various lists and catalogues have been collated throughout the Society's history. Some of these have been published but many are unpublished or in draft form prior to publication. These have been kept as important sources of both information about the nature of the collections and also how the Society has historically organised them. Please note, however, that not all the items in the catalogues and lists are still within the Society's collections.

This catalogue contains documents created in the administration of the Collections of the Society which have not been covered by the other Collections catalogues, including articles written about the history of the Library and its collections, reports and strategy documents, administrative correspondence, journal and periodical exchanges and job descriptions.

This archive consists of correspondence, documentation, reports and allied material concerned with the loans of the Collections of the Society to other institutions predominantly for exhibition but sometimes for more long-term care. The Society has not kept comprehensive records throughout its history. Further information pertaining to the Loans from the Society can be found in the Minutes for the meetings of the Council and Library Committees. Loans continue in the life of the Society. More recent ones are held in the Society's records management system and will be transferred to the archive in due course.

The Bayly Prize was established by friends and colleagues to mark the outstanding contribution of Professor Sir Christopher Bayly FBA to the study of world history and that of Asia in particular. It is an £2500 award for a distinguished thesis in an Asian subject falling within the scope of the Journal of the Royal Asiatic Society or of Modern Asian Studies. The thesis must have been examined and approved for the PhD degree at a British University in the year preceding entry to the competition. It was first awarded in 2018 and has been awarded annually since.

The winners have been:

• 2018 - Johannes Lotze (University of Manchester) for the thesis, Translation of Empire: Mongol Legacy, Language Policy, and the Early Ming World Order, 1368-1453.
• 2019 - Lexi (Alexandra) Stadlen (London School of Economics) for the thesis, Weaving lives from Violence: Possibility and Change for Muslim Women in West Bengal.
• 2020 - Liana Chase (School of Oriental and African Studies) for the thesis, Healing ‘Heart-Minds’: Disaster, Care, and Global Mental Health in Nepal’s Himalayan Foothills.
• 2021 - Mallika Leuzinger (University College, London) for the thesis, Dwelling in Photography: Intimacy, Amateurism and the Camera in South Asia.
• 2022 - Sonia Wigh (University of Exeter) for the thesis, The Body of Words: A social history of sex and the body in early modern South Asia.
• 2023 - Thomas Barrett (University of Oxford) for the thesis, Foreigners and the Making of the Chinese Diplomat.

There are administrative documents, invitations, publicity and photographs from the award events.

This archive consists of correspondence, documentation, reports and allied material concerned with the conservation of the Collections of the Society. The Society has not kept comprehensive records throughout its history. Further information pertaining to the conservation of the collections may be found in the Minutes for the meetings of the Council and Library Committees. Conservation continues in the life of the Society. More recent records are held in the Society's records management system and will be transferred to the archive in due course.

The George Staunton Prize was initiated in 2007 for an article by a young scholar working on topics related to the history, archaeology, literature, language, religion, anthropology and art of Asia. A 'young scholar' was defined as someone in the process of completing their PhD or someone who has been awarded their doctorate within the previous five years. Award winning submissions were published in the Journal of the Royal Asiatic Society and the winners received a prize of £250. Since its initiation the Prize has been awarded irregularly. Winners include:

• 2007- Nile Green for the article, ‘Jack Sepoy and the Dervishes: Islam and the Indian Soldier in Princely India’.
• 2008 - S.P. Ong for the article, 'Jurisdictional Politics in Canton and the First English Translation of the Qing Penal Code (1810)'.
• 2010 - joint winners: Felicia Yap for 'Eurasians in British Asia during the Second World War' and Martin Worthington for 'On Names and Artistic Unity in the Standard Version of the Babylonian Gilgamesh Epic'.
• 2014 - Dr Fozia Bora for her article, 'Did Ṣalāḥ al-Dīn Destroy the Fatimids' Books? Historiographical Enquiry'.
• 2023 - Dr Kelsey Granger for her article, 'From Tomb-Keeper to Tomb-Occupant: The Changing Conceptualisation of Dogs in Early China'.

There is limited archival material at this stage but it contains:

2007

• One letter to enter an article for the prize, dated 26 May 2007.
• Official letter from Charlotte de Blois, Executive Editor, Royal Asiatic Society, to Nile Green to inform that he has been awarded the prize. Digital document, dated 30 May 2008.
• Copies of emails between Nile Green, Charlotte de Blois and Sarah Ansari, Honorary Editor, concerning receiving the prize, Typed, 1 piece, dated 2 May 2008.

2008

• One letter to enter an article for the prize, dated 28 May 2008.
• Copies of emails between Charlotte de Blois and Sujit Sivasundaram concerning assessment of entered essays. Typed, 2 pieces, dated 1 July - 14 November 2008.

2010

• Two letters to enter an article for the prize, dated 15 and 27 October 2010.

2011

• Two letters to enter an article for the prize, undated.
• Advertisement for submissions for both the Professor Mary Boyce Prize and the Sir George Staunton Prize.

2014

• 'Staunton Submissions' - list of candidates and their referees. Digital document, undated.
• 'Staunton Opinions' - summary of opinions of the judges for the articles submitted. Digital document, undated.

2015

• Advertisement for the Sir George Staunton Prize, articles to be submitted before 31 December 2015.