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Though the medal was conferred in both 1897 and 1900 the signed and sealed Declaration of Trust document which sets out the rules and regulations for the administration of both the finance and the conferment of the Medal, dates to 6th November 1900. The document is handwritten and signed by Lord Reay, President; T W Rhys Davids, Secretary; and A M Wollaston, Chairman of the Medal Committee. Large paper document.

The material in this series covers the inauguration of the medal including the original Declaration of Trust and examples of the Medal. There is also an offprint of an article from the Journal of the Royal Asiatic Society, 1984, "The Emblems, Medals and Medallists of the Royal Asiatic Society" by John Hansman, which contains information pertinent to researchers of the Triennial Gold Medal.

The records of the Gold Medal cover the institution of the medal and the conferment of the Honour in subsequent years. They include examples of the medal, the original Declaration of Trust, and subsequent printed version of the declaration, correspondence and newspaper cuttings. However there are not records for all instances of the presentation of the Medal. Researchers are advised to also examine the Council Minutes and the Journal of the Royal Asiatic Society (both held in the RAS Collections) when researching concerning the Gold Medal and its recipients.